Linen and Inventory Management for Short-Term Rentals

Running out of towels mid-season, or discovering a missing set of sheets during a same-day turnover, is an avoidable emergency. Inventory discipline is quiet until it isn't.

The par-level method

For each property, set a par level — the minimum on-hand count — for every consumable and linen set:

• Linens — enough sets to cover a same-day turnover plus a spare in the wash.
• Towels — bath, hand, kitchen; the most-forgotten shortage.
• Consumables — toilet paper, paper towels, soap, coffee, trash bags.
• Kitchenware & basics — replace chipped, missing, or worn items.

When a cleaner reports low stock, it should feed a restock action, not vanish into a text message.

Tie inventory to the turnover

The best moment to catch a shortage is during the clean. A cleaner who spots the last roll of toilet paper should be able to flag "restock needed" on the spot, and that flag should reach whoever buys supplies.

How Maravo handles this

Maravo lets cleaners flag restock needs and issues inline during a turnover, and its AI photo-to-inventory scan can propose inventory rows from photos (propose only — you review before anything is saved). Reference photos also help confirm the correct staged inventory per room.

FAQ

How many linen sets should I keep per bed? A common rule is two to three sets per bed so one can be in use, one staged, and one in the wash — adjust for your turnover pace.